AUA Insurance Requirements
Insurance
Exhibitors and their agents and contractors shall, at their sole cost and expense, procure and maintain insurance to protect all parties against bodily injury and property damage claims arising from Exhibitor's participation in the Show, including but not limited to worker’s compensation as required by the State of Texas and United States statutes and commercial general liability insurance. Insurance carriers for this insurance shall have no less than an “A-Class VIII rating” according to A.M. Best’s rating and shall be authorized to do business in Texas. Said insurance coverage shall be in effect from the first day of the Exhibitor Move-in Period to the last day of the Exhibitor Move-out Period. This insurance shall not be canceled prior to the termination date of insured’s contract with the AUA or until after thirty (30) days prior written notice has been given to the AUA. It is agreed that any insurance maintained by the American Urological Association (AUA), its affiliates the American Urological Association Education and Research, Inc.(AUAER) and the Urology Care Foundation, Inc.(Foundation), Global Experience Specialists (GES), the City of San Antonio and the officers, officials, employees, volunteers, and elected representatives of the City, and their respective members, officers, directors, agents and employees shall apply (if at all) in excess of, and not contribute with, coverage provided by the Exhibitor or any of its agents, contractors or representatives.
Indemnification
Exhibitors and their agents and contractors shall indemnify, hold harm less and defend the American Urological Association (AUA), its affiliates the American Urological Association Education and Research, Inc. (AUAER) and the Urology Care Foundation, Inc. (Foundation), Global Experience Specialists (GES), the City of San Antonio and the officers, officials, employees, volunteers, and elected representatives of the City, and their respective members, officers, directors, agents and employees (also referred to as "INDEMNIFIED PARTIES") from and against any and all claims, demands, suits, liability, damages, loss, costs, attorneys' fees and expenses of whatever kind or nature, which result from, arise out of, or are connected with any acts, or failures to act, of the Exhibitor, or any of its officers, agents, employees, invitees or other representatives, including, but not limited to, claims of damage or loss resulting from the breach of Show Terms, Conditions or Rules, or damage of any kind or nature arising out of or in connection with the Exhibitor's use and/or occupancy of Exhibit Space, and claims of damage or loss to any third party resulting from any infringement of a copyright or patent or the unauthorized use of a registered trademark or from failure to comply with the EU General Data Protection Regulation (GDPR) or other privacy regulations. The Exhibitor is responsible and accountable for the actions of its staff and any appointed contractor or vendor.
Waiver of Liability
Neither AUA nor any of its affiliates, or their members, officers, agents, or employees shall be held liable for, and all are released from liability for, any damage, loss, harm or injury to the person or property of the Exhibitor or any of its officers, agents, employees or other representatives, resulting from theft, fire, water, accident or any other cause.
The Following Policies are Required:
- Commercial General Liability: Liability (comprehensive) policy with coverage in such amounts as are adequate, but in no event less than $1 million (U .S .) in respect of injuries to any one person in any one occurrence, with a $2 million aggregate, and $1 million in respect to damage to property providing coverage against claims for bodily injury or death and property damage occurring in or upon or resulting from Exhibitor's use of occupancy of the Exhibit Space and endorsed to include non-owned and hired automobile liability coverage (if Exhibitor does not maintain owned automobile liability coverage). Such insurance shall be primary and not require contribution from any of the additional insureds, other insurance coverage and shall afford immediate defense and indemnification, as named additional insureds, the American Urological Association (AUA), its affiliates the American Urological Association Education and Research, Inc. (AUAER) and the Urology Care Foundation, Inc. (Foundation), Global Experience Specialists (GES), the City of San Antonio and the officers, officials, employees, volunteers, and elected representatives of the City, and their respective members, officers, directors, agents and employees to the limit of not less than $1 million (U.S.)
- Worker's Compensation Insurance as required by law that will protect the American Urological Association (AUA), its affiliates the American Urological Association Education and Research, Inc. (AUAER) and the Urology Care Foundation, Inc. (Foundation), Global Experience Specialists (GES), the City of San Antonio and the officers, officials, employees, volunteers, and elected representatives of the City, and their respective members, officers, directors, agents and employees from claims under any governing State or Federal acts
- Commercial Automotive Liability: For owned vehicles other than private passenger automobiles, Commercial Automobile Liability coverage with limits not less than $1 million each occurrence combined single limit for bodily injury or death and property damage
- Additional Insured the Commercial General Liability (comprehensive) policy described above shall include the following additional insured endorsement language:
- American Urological Association (AUA), its affiliates the American Urological Association Education and Research, Inc. (AUAER) and the Urology Care Foundation, Inc. (Foundation), Global Experience Specialists (GES), the City of San Antonio and the officers, officials, employees, volunteers, and elected representatives of the City, and the respective members, officers, directors, agents and employees of each of these above-mentioned organizations and entities shall be named as Additional Insureds."
Certificates of Insurance
Certificates of Insurance must be procured by the exhibiting company and their contractors no later than (30) days prior to the Show. Certificates of Insurance for the Exhibitor must be provided to AUA's official insurance vendor, Rainprotection Insurance. Rainprotection collects all insurance certificates on behalf of AUA whether the Exhibitor's policy is through them or not. In addition, the Exhibitor must be able to provide their insurance on demand to the AUA while the Exhibitor is at the Show. Certificates of Insurance for Exhibitor's contractors (EDC) must be delivered to the AUA, GES and the Henry B. González Convention Center no later than April 9, 2024. Exhibitor- Designated Contractors (EDC) are required to procure and submit proof of insurance to AUA. No EDC will be allowed to work at the Show without AUA-approved insurance coverage and appropriate documentation. The specific EDC limits required by GES can be found in the Exhibitor Service Manual. No EDC will be allowed to work at the Show without AUA-approved insurance coverage and appropriate documentation. Coverage is required from the dates of move-in until move-out.
Please submit all Exhibitor Insurance certificates via email to AUA's official insurance vendor, Rainprotection Insurance. Please note: Rainprotection collects all insurance certificates on behalf of AUA whether the Exhibitor's policy is through them or not. All EDC insurance certificates can be submitted to the AUA through the Exhibitor Designated Contractor Insurance Submission Form. Exhibitors can obtain a Certificate of Insurance for their Workers' Compensation policy from their insurance agent. International exhibitors that do not have a Workers Compensation policy are to provide a Certificate of Insurance, or similar documentation of coverage for employee injuries, to the AUA.
The portals to submit Certificates of Insurance is now open!
Purchase Insurance from Rainprotection Insurance
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online.
Pricing starts at $134 and may slightly increase depending on the state your company is domiciled. Visit Rainprotection Insurance for more information.