General Information
Location
The Venetian Convention & Expo Center, Las Vegas
Annual Meeting Dates
Full Conference Dates: Saturday, April 26 through Tuesday, April 29
Science & Technology Hall Open: Saturday, April 26; Sunday, April 27; Monday, April 28
Pricing
$39/sf, plus $150 corner fee for inline booths, and $600 for island booths
View AUA2025 Floor Plan
Application and Contract Information
Potential exhibitors must submit a completed, signed 2025 exhibit application for exhibit space. You can apply directly from the AUA2025 floor plan – available booths are highlighted in blue, so click your desired booth and on the right side follow the link “Click Here to complete and submit an Exhibit Contract,” then follow the steps to complete and submit your application.
Space Assignments
Upon submission of your application, you will receive a confirmation via email. Once your application is accepted, you will receive another email confirming your participation and your booth assignment. AUA will follow up with an invoice for the booth fee.
The terms of payment for your fee are Net 30 days from receipt of the invoice. Payment details are located on the invoice – we accept payment by ACH or wire, mail, and credit card (a 3% surcharge applies to credit card transactions).
Our exhibit spaces are sold in multiples of 100 square feet – the smallest space is a 10’x10’ space but many sizes are available. 10’x10’, 10’x20’, and 10’x30’ in line spaces have pipe and drape back and side walls – 20’x20’ and larger are considered “island” booths and do not have any back wall, only a taped border to define your space. All booths must abide by our Design Rules, included in our Rules and Regulations (coming in November 2024).
Cancellation and Downsizing Policy
Cancellation: If written cancellation is received by the AUA on or before August 31, 2024, a full refund will be granted, less two hundred fifty dollars ($250) to be withheld as a cancellation fee. Any cancellations by the Exhibiting Company after August 31, 2024, will forfeit all payments made or due to the AUA under this agreement. Contract funds shall not be transferred to any subsequent year.
Downsizing: If written downsizing request is received by the AUA on or before August 31, 2024, a full refund of the price differential will be granted. Notification of downsizing received after August 31, 2024, will not be subject to refund of any portion of the differential. The AUA retains the exclusive right to revise the exhibit hall floor plan(s) and/or relocate any assigned exhibitors as determined solely by the AUA. Exhibitors who change the size of their exhibit space are not guaranteed the originally assigned location and may be subject to relocation by the AUA.
No partial or total refunds will be made after August 31, 2024, under any circumstances or for any reason.
What is included in my Exhibit Fee?
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Booth space with 8' draped back wall and 3' draped side rail (in-line booths only)
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A company identification sign (in-line only)
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Five (5) exhibitor badges per 100 square feet of booth space, which provide access to Plenary Sessions, Poster and Podium Sessions, and Instructional Courses (IC) (ticket prices apply)
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Complete online exhibitor listing on the Annual Meeting website via the AUA2025 Interactive Floor Plan and AUA Mobile App
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Exhibitor listing (Booth #, Company Name, City, State, Phone, Email, URL, and Product Categories) in the printed AUA Meeting Program book (subject to publication deadlines)
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Company name and booth number listed in AUA Daily News (subject to publication deadlines)
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Opportunity to choose your 2026 booth location
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Opportunity to earn priority points for exhibiting in 2025
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Complimentary copies of select Annual Meeting publications
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Access to the Exhibitors’ Lounge
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Twenty-four-hour Science & Technology Hall perimeter security service
What is not included in my Exhibit Fee?
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Floor covering for your booth – this is required. You can either bring your own floor covering or rent from GES Exposition Services, our General Services Contractor. GES ordering information can be found in our Exhibitor Service Kit (coming in November 2024).
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Booth furnishings – any furnishings including a table, chairs, a wastebasket, any kind of lighting must be brought in by you or rented from GES.
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Electrical power - You must order any electrical power service to be connected to your booth space. You can order power from our Exhibitor Service Kit.
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WiFi – there is no WiFi service in the Science & Technology Hall – only in the common areas outside the Hall. You can order WiFi service in our Exhibitor Service Kit.
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Lead retrieval – you can purchase a Lead Retrieval system from our Registration Vendor that will allow you to scan attendee badges and collect their contact information. This can be purchased in advance via our Exhibitor Service Kit.
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Material handling – if you have any items shipped to your attention at your exhibit booth, there will be a charge to collect the shipment and transport it to your booth. Please see our Rules and Regulations on what can be hand-carried into the exhibition.
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Exhibitor Insurance – All exhibitors MUST carry an insurance policy that conforms to AUA’s requirements and submit proof of insurance to AUA. If you don’t have insurance, you can purchase a low-cost policy from our vendor.
How do I order services and supplies for my space?
Each year, AUA provides an Exhibitor Service Kit, which includes ordering forms and pricing from GES, our General Services Contractor, as well as our exclusive and recommended vendors. The Exhibitor Service Kit will become available on the Annual Meeting website in November 2024.
How can I promote my presence at AUA?
We have a host of ways to get the word out about your product or treatment, including free downloads, enhanced listings, advertising opportunities. Check back in September for a complete list of our offerings.
An attendee list will be offered for a fee, beginning in February 2025.
