Abstract Presenters - AUA Annual Meeting

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Abstract Presenters

AUA2025 – Abstract Presenters
Interactive Poster Sessions
Moderated Poster Sessions
Global Gateway Posters
Podium Sessions
Video Sessions
Forums
Abstract Policies
National Residency Abstract Olympics

Interactive Poster Sessions

This is a new, interactive session format that unlike our traditional poster sessions, does not require a slide presentation. Authors are expected to be present during the entire session.

First 30-minutes: Free discussion of posters

Next 60-minutes: Moderators discuss select posters

Last 30-minutes: Open Q&A

Presentation Requirements

  • Printed poster to hang in the session room
  • Poster pdf to display on the AUA2025 Mobile app and program website

Preparing Your Poster

Presenters are required to provide a pdf of their poster to display in the AUA2025 mobile app. The deadline to upload your poster pdf to the Conference Harvester is April 4. We cannot accommodate submissions or revisions after this deadline. The presenting author will be notified once the upload site opens.

A printed poster is required for interactive poster session presenters. You may use the printing service of your choice. The AUA partners with Mira Digital Publishing to offer special pricing on poster printing services, including the convenience of shipping your poster directly to the Convention Center. Presenting authors will receive an email in late February with pricing information.

A publication number will be generated for your abstract in late February. This number can be found by viewing your abstract on the AUA2025 Mobile app or program website, immediately preceding the title of your abstract. Please include the publication number and title on both the printed poster and poster pdf. 

Presenters must hang their poster in the session room immediately prior to the session start time. Poster boards will be labeled in numerical order corresponding to the publication number assigned to your abstract. Posters left at the end of the session will be discarded.

Contact

Questions related to abstracts can be sent to speakers@AUAnet.org.

Moderated Poster Sessions

Moderated poster sessions allow the author to explain and illustrate their concepts, techniques, or research findings more visually than a podium address. Authors are expected to be present during the entire session.

During the first 30 minutes, presenters stand by their posters while moderators and attendees rove around the room. Each presenter will then have 3 minutes total for the PowerPoint presentation and audience discussion.

Presenters have the option to bring a printed poster. If the presenter opts out of bringing a printed poster, the poster pdf will be accessible during the session via QR code and available on the AUA2025 mobile app and program website.

Presentation Requirements

  • Printed poster to hang in the session room (optional)
  • Poster pdf to display on the AUA2025 Mobile app and program website
  • PowerPoint presentation (maximum of two slides):
    • Slide 1: Abstract data – this slide is typically a replica of the abstract poster or the most important information from the abstract/poster the presenter plans to highlight)
    • Slide 2: Research summary – this slide is meant to highlight any of the research/methods used in obtaining the data for the abstract)
    • A cover slide with the abstract title is permitted and will not count towards the 2-slide maximum. Given the brief time allotment for the presentation, disclosure slide(s) are not needed.

Presenters must hang their poster in the session room immediately prior to the session start time. Poster boards will be labeled in numerical order corresponding to the publication number assigned to your abstract. Posters left at the end of the session will be discarded.

Preparing Your Presentation

The AUA provides slide templates and other speaker resources. While the AUA encourages you to use the slide template, as the consistency in background style makes the viewing of multiple abstracts within a session easier on the audience's eyes, you are not required to use the template if you prefer to use your own.

The presenting author will be notified once the presentation upload site opens.

Slides

  • The AUA recommends the advance submission of slide presentations.
  • Presentations not submitted in advance must be uploaded onsite in the Speaker Ready Room. The AV tech in the session room cannot upload individual presentations via USB. We cannot accommodate Prezi or other internet-based slide presentation tools.
  • It is the responsibility of the presenting author to ensure the correct slides have been uploaded. AUA staff will not accept presentations sent via email.

Poster

  • Presenters are required to provide a pdf of their poster to display in the AUA2025 mobile app.
  • A publication number will be generated for your abstract in late February. This number can be found by viewing your abstract on the AUA2025 Mobile app or program website, immediately preceding the title of your abstract. Please include the publication number and title on both the printed poster and poster pdf.
  • The deadline to upload posters to the Conference Harvester is April 4. We cannot accommodate submissions or revisions after this deadline.

Poster Printing

A printed poster is optional for moderated poster sessions. If you choose to print your poster, you may use the vendor of your choice.

The AUA partners with Mira Digital Publishing to offer special pricing on poster printing services, including the convenience of shipping your poster directly to the Convention Center. Presenting authors will receive an email in late February with pricing information.

Contact

Questions related to abstracts can be sent to speakers@AUAnet.org.

Global Gateway Posters

New for AUA2025, a selection of international abstracts will be accepted and highlighted as part of the Global Gateway program area. These posters will be viewable in a poster room for the entire duration of their assigned day. Posters should be hung by 7 a.m. and picked up by 7 p.m. If posters are not picked up, they will be discarded.

Requirements

  • Printed poster to hang in the session room
  • Poster pdf to display on the AUA2025 Mobile app and program website

You may use the printing service of your choice. The AUA partners with Mira Digital Publishing to offer special pricing on poster printing services, including the convenience of shipping your poster directly to the Convention Center. Authors will receive an email in late February with pricing information.

The author will be notified once the poster upload site opens. The deadline to upload posters to the Conference Harvester is April 4. We cannot accommodate submissions or revisions after this deadline.

A publication number will be generated for your abstract in late February. This number can be found by viewing your abstract on the AUA2025 Mobile app or program website, immediately preceding the title of your abstract. Please include the publication number and title on both the printed poster and poster pdf.

Contact

Questions related to abstracts can be sent to speakers@AUAnet.org.

Podium Sessions

Podium sessions offer abstract authors the opportunity to orally present their research. Each presentation is six minutes, followed by a two-minute Q&A with the audience and moderators.

PowerPoint Requirements

  • The opening slide must include the abstract title and authors. Though disclosure information is available on the Annual Meeting website, we encourage you to include a disclosure slide at the beginning of your presentation.
  • There is no limit to the number of slides you prepare.

Preparing Your Presentation

The AUA provides slide templates and other speaker resources. While the AUA encourages you to use the slide template, as the consistency in background style makes the viewing of multiple abstracts within a session easier on the audience's eyes, you are not required to use the template if you prefer to use your own.

  • The AUA recommends the advance submission of slide presentations.
  • Presentations not submitted in advance must be uploaded onsite in the Speaker Ready Room. The AV tech in the session room cannot upload individual presentations via USB. We cannot accommodate Prezi or other internet-based slide presentation tools.
  • It is the responsibility of the presenting author to ensure the correct slides have been uploaded. AUA staff will not accept presentations sent via email.

The presenting author will be notified once the presentation upload site opens.

Contact

Questions related to abstracts can be sent to speakers@AUAnet.org.

Video Sessions

Video abstract sessions provide a more visual approach to learning new and innovative techniques in the urologic field. Videos are presented in moderated sessions grouped by specific topic areas. Presenting authors must be present in their assigned session to discuss their video and take questions from the audience.

Video sessions are 2 hours in length. The format of the session is as follows:

  • Introduction and opening remarks by moderators
  • Presentations (video presentation followed by 2-minute Q&A)
  • Closing remarks by moderators and announcement of the best video winner

Video presenters do not need to prepare slides or bring anything to the session. Accepted video abstracts are final and updated video files cannot be accepted.

Contact

Questions related to abstracts can be sent to speakers@AUAnet.org.

Diversity, Equity, and Inclusion Forum

Select abstracts have been chosen as podium presentations to be included in the DEI Forum. Specific presentation details will be shared with the presenters in the coming weeks. These presentations require a slide deck, but no printed poster is needed.

Global Health and Humanitarianism Forum

Select abstracts have been chosen as poster presentations to be included in the UCF Forum. Specific presentation details will be shared with the presenters in the coming weeks. These presentations will require a slide deck and a printed poster.

History Forum

The History Forum will be held on Saturday, April 26 from 1 – 5 p.m.

Poster Session

The poster session will take place from 1 – 1:30 p.m. Poster presenters are required to prepare the following materials:

  • Printed poster to hang in session room
  • Poster .pdf to display on the AUA2025 Mobile app and program website

You may use the printing service of your choice. The AUA partners with Mira Digital Publishing to offer special pricing on poster printing services, including the convenience of shipping your poster directly to the Convention Center. Authors will receive an email in late February with pricing information.

The presenting author will be notified once the poster pdf upload site opens. The deadline to upload posters to the Conference Harvester for display in the AUA2025 Mobile app is April 4. We cannot accommodate submissions or revisions after this deadline.

A publication number will be generated for your abstract in late February. This number can be found by viewing your abstract on the AUA2025 Mobile app or program website, immediately preceding the title of your abstract. Please include the publication number and title on both the printed poster and poster pdf.

Podium Speakers

Podium presentations will begin following the poster session. The presenting author must prepare a PowerPoint presentation. Each speaker will have 7 minutes to present at the podium; you may wish to save 30 seconds or a minute in case of questions.

The AUA provides slide templates and other speaker resources. While the AUA encourages you to use the slide template, as the consistency in background style makes the viewing of multiple abstracts within a session easier on the audience's eyes, you are not required to use the template if you prefer to use your own.

The presenting author will be notified once the presentation upload site opens.

  • The AUA recommends the advance submission of slide presentations.
  • Presentations not submitted in advance must be uploaded onsite in the Speaker Ready Room. The AV tech in the session room cannot upload individual presentations via USB. We cannot accommodate Prezi or other internet-based slide presentation tools.
  • It is the responsibility of the presenting author to ensure the correct slides have been uploaded. AUA staff will not accept presentations sent via email.

Contact

Questions related to abstracts can be sent to speakers@AUAnet.org. Questions about the History Forum can be addressed to Tupper Stevens, tstevens@AUAnet.org.

Abstract Policies

In addition to the policies outlined below, please review our speaker and faculty guidelines and embargo policy.

Registration

The presenting authors of accepted abstracts must attend the 2025 Annual Meeting in person in Las Vegas. The presenting author is required to respond to the invitation to present by February 18. Upon acceptance of the invitation, the presenting author must register to attend AUA2025. Failure to register by February 18, will forfeit the opportunity to present onsite and the abstract will be withdrawn from publication in The Journal of Urology®. The presenting author can be changed until February 18, but the new presenter must be registered to attend. After this deadline, if a presenting author is unable to attend, the abstract will be withdrawn. Please email speakers@AUAnet.org with presenting author changes.

Communications

During submission, AUA staff are authorized to communicate only with the presenting or corresponding author. Notifications of whether an abstract has been accepted will be sent to the presenting author. After acceptance, AUA staff will communicate only with the presenting author regarding any abstract-related matters, including requests for withdrawal, which must be submitted in writing. Any queries or requests from co-authors or non-authors, including pharmaceutical companies or medical communications companies, must go through the presenting author. Any attempts to contact AUA directly by such individuals will not be responded to.

To ensure that you receive email notifications from AUA regarding your abstract, please add AUA@mirasmart.com and speakers@AUAnet.org to your safe senders list.

Eligibility

Prior to the AUA Annual Meeting, the contents and conclusions of the abstract must not have been presented at or published in conjunction with any scientific, medical, or educational meeting with the following exceptions:

  • Abstracts previously accepted to AUA Sectional meetings or select urologic sub-specialty societies are eligible for submission even if presented or published under the scientific, medical, or educational outlets of those meetings. Authors are strongly encouraged to provide updated data in the abstract submitted to the AUA Annual Meeting.
  • Study results may be presented at closed (non-public) meetings under the condition that no meeting materials are publicly disseminated in any format.

In addition, the contents and conclusions of the abstract must not be published as a full-length research article in a scientific, medical, or educational publication (in any medium), in whole or in part, before the abstract is published online by the AUA. Full-length pre-prints (non-peer-reviewed research articles published online for public dissemination and public comments are permitted before the abstract is submitted.

Any violation of these policies may subject the abstract to rejection or removal from the AUA Annual Meeting.

Copyright

Abstracts accepted for the Annual Meeting are copyrighted by the American Urological Association and published in a supplement of The Journal of Urology®. No part of materials published in The Journal of Urology® may be reproduced without written permission of the publisher.

For information on requesting permission to reuse The Journal of Urology®, visit shop.lww.com/journal-permission or email publications@AUAnet.org.

Presentation Format & Schedule

The AUA Program Committee will determine the format of the presentation and the AUA will inform the presenting author of the format at the time of acceptance notification. Pre-recorded and/or remote presentations will not be permitted.

The program schedule is final upon release and changes cannot be made to accommodate travel schedules or overlapping presentations. If you are unable to attend, please ask a coauthor (listed on the abstract) to present the abstract in your place. If none of the listed authors can present, the abstract will need to be withdrawn from the program.

An individual may not serve as the presenting author on more than 5 abstracts accepted for presentation at the Annual Meeting.

The presenting author is responsible for any expenses associated with the preparation, submission, and presentation of the abstract. Registration fee waivers and travel grants are not available for abstract presenters.

Disclosures

Prior to participating in educational programs, presenters must disclose all financial relationships with ACCME-defined ineligible companies existing within the past 24 months. An ineligible company is defined as one whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients. The AUA COI Review Work Group will decide which relationships are relevant and require mitigation.

Presenters are not permitted to have financial relationships with ineligible companies (formerly commercial interests) that the ACCME would deem to be that of an owner or employee. Owners are defined as individuals who have an ownership interest in a company, except for stockholders of publicly traded companies, or holders of shares through a pension or mutual fund. Employees are defined as individuals hired to work for another person or business (the employer) for compensation and who are subject to the employer's direction as to the details of how to perform the job.

Withdrawal Requests & Revisions

Revisions to the abstract content, including authorship, cannot be accommodated.

Requests to withdraw an abstract must be sent by the presenting author to speakers@AUAnet.org. Please include the abstract number and title in your request. All co-authors must be copied on the communication. Requests which do not include all authors will not be processed.

Contact

Questions related to abstracts can be sent to speakers@AUAnet.org.